Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application specifically designed for tradespeople and small service businesses. Unlike traditional invoicing tools that cater primarily to desktop users, Invoice Guru recognizes that many professionals, such as electricians, plumbers, and builders, operate on-site and require a solution that facilitates quick and efficient invoice creation directly from their mobile devices. The application stands out by prioritizing speed, simplicity, and automation, allowing users to generate invoices in mere seconds. It also features payment tracking, automatic reports for accountants, bank integration for seamless payment matching, and OCR receipt scanning for expense management. Additionally, Invoice Guru is built with compliance in mind, ensuring it meets upcoming regulations such as the UK MTD and Poland’s KSeF. This ensures that users can adapt to changing compliance rules without needing to switch tools. With its foundation rooted in the real-world challenges faced by tradespeople, Invoice Guru offers a user-friendly experience tailored to the unique needs of small business owners.

Features of Invoice Guru

Instant Invoice Creation

Create and send a professional invoice in less than a minute. Enter your client's details and items swiftly, add your logo, VAT, payment terms, and due date automatically. This feature eliminates the need for cumbersome Excel or Word templates, providing everything you need in a mobile-ready and HMRC-compliant format.

Automatic Invoice Numbering

Invoices are automatically numbered and dated based on your fiscal year settings, eliminating the risk of manual errors. This feature ensures that your invoices are organized and sequential, making record-keeping and audits much simpler for your business.

OCR Receipt Scanner (AI Recognition)

Simply snap a photo of your receipt, and Invoice Guru’s AI will read all relevant details—like supplier, date, amount, and VAT—and save them as an expense entry. This feature streamlines expense management, allowing you to create clear reports without manual data entry.

Smart Payment Tracking

This feature automatically matches incoming bank transactions with unpaid invoices, giving you instant visibility on payments. You will know exactly which clients have paid, which invoices are overdue, and which require reminders, thus improving your cash flow management.

Use Cases of Invoice Guru

Quick Invoicing for Tradespeople

Tradespeople often work in fast-paced environments where time is of the essence. Invoice Guru allows them to create and send invoices in under a minute, ensuring they can focus on their work rather than paperwork.

Efficient Expense Management

With the OCR receipt scanner, users can easily manage and categorize their expenses. This feature is particularly beneficial for tradespeople who need to keep track of various costs incurred during projects without getting bogged down in manual entry.

Compliance with Financial Regulations

For small businesses operating in the UK and Poland, Invoice Guru ensures compliance with regulations like MTD and KSeF. This means users can stay updated with legislative changes without needing to switch platforms, simplifying their accounting processes.

Improved Cash Flow Insights

Smart payment tracking provides real-time insights into which invoices are paid and which are overdue. This allows small business owners to take proactive measures in their cash flow management, helping to maintain a healthy business operation.

Frequently Asked Questions

What types of businesses can benefit from Invoice Guru?

Invoice Guru is tailored for tradespeople and small service businesses such as electricians, plumbers, builders, and freelancers. Its mobile-first design and specific features cater directly to the needs of these professionals.

Is Invoice Guru compliant with UK tax laws?

Yes, Invoice Guru is designed to be HMRC compliant, ensuring that your invoicing practices align with current UK tax regulations, including upcoming changes related to Making Tax Digital (MTD).

Can I customize my invoices with my branding?

Absolutely! Invoice Guru allows you to add your logo, company name, address, tax number, and terms & conditions automatically to each invoice, ensuring your documents reflect your business identity professionally.

Does Invoice Guru offer a free trial?

Yes, Invoice Guru offers a 10-day free trial with no credit card required. This gives potential users a chance to explore the app’s features and see how it can benefit their business before committing to a subscription.